SOUTHWEST  LOUISIANA  GARDEN CONFERENCE & EXPO

 

GENERAL  INFORMATION

 


 

The Garden EXPO is set for March 24 & 25, 2017 in the Burton Coliseum on corner of Gauthier Road and Gulf  Hwy, Lake Charles, Louisiana 70607.  The Show hours are 9 a.m. to 5 p.m. on Friday and Saturday.  The Garden EXPO is sponsored by the Southwest Louisiana Garden EXPO Steering Committee through LSU AgCenter / Calcasieu Parish Cooperative Extension Service, Lake Charles, Louisiana as part of the horticulture program.  It is a synergism of the LSU AgCenter, the retail nursery industry and the garden public.

 
The purpose of the Garden EXPO is to show the garden public the following: 

1.    Where to obtain gardening products and accessories;

2.    Where to obtain gardening services;

3.    What garden clubs or plant societies are located in the southwest area;

4.    The traditional woody and herbaceous plants appropriate for our area; and new and improved garden plants and shrubs that will be sold at local garden centers;

5.    To encourage gardening activities, planting, and stimulate the horticultural industry, and;

6.    To provide a place for sales that makes available quality garden plants, products, and accessories to the general public.   

 
7.    Help unify people with professional and non-commercial interests in horticulture so that the gardening industry in southwest Louisiana may be enhanced. 
 
8.    It is hoped that gardeners and garden industry members will become more aware of the services and products available, and in general, become more knowledgeable. 

Exhibitors/vendors are encouraged and allowed to sell plants and merchandise. Exhibitors needing set-aside space for stock to replenish and maintain their booth can request such space on their registration form.  However, vendors are reminded that they are to remain in place until the end of the festival. Breaking down booths and moving out while customers are still paying admission and entering the gates presents an unprofessional image.  The Garden EXPO is officially over at 5:00 pm Saturday, March 25.

We encourage exhibitors/vendors to provide educational materials, demonstrations at their booth, raffle plants or merchandise to participants viewing the show.

All licenses, fees and taxes are the responsibility of the Vendors! 

Exhibitors will be issued up to four name badges per exhibit, which will permit the bearer entry into the Garden Show, an unlimited amount of times.  Only the bearer of the name badges will be permitted FREE entry. 

There will be hospitality lunches Friday and Saturday for Vendors  wearing name badges.  The Lunch is provided by the SWL Master Gardeners.  The SWL Master Gardeners will maintain a Hospitality Garden Room for all vendors during the EXPO.   

Non-profit and Educational Exhibitors who are not selling:  Garden and bird clubs, plant societies, and government agencies will be charged $35.00 for a 10' x 10' booth space on first come, first serve bases. 

Vendors and Exhibitors are responsible for bringing their own tables & chairs for their booths including skirting, backdrops, electrical cords (outlets limited), loading and unloading, as well as, carts, wagons, dollies, etc. to help carry purchased merchandise out to customer vehicles. . - Tables can be rented from Burton Coliseum Concession for $10.00/table with 2 chairs. - There are electrical outlets but limited.

4-H Cart Rental Service:  Calcasieu Parish Home School 4-H Club as a fun raiser will provide a Cart Rental Service.  Exhibitors can avail themselves to this service on setting up on Friday, March 24. and Saturday, March 25 at tear-down time.  A 4-H'er with a Cart can be rented for $5.00.  Customers may also avail themselves to this service while shopping at the Garden EXPO.

Exhibitors/Vendors will setup their booths on Thursday, March 23 from 8 a.m. to  5:30 p.m.  The Burton Coliseum is secured beginning Thursday evening at 6 p.m. and ending Saturday evening at 6 p.m.        


AGREEMENT OF UNDERSTANDING FOR PARTICIPATION 

The LSU Agricultural Center, Louisiana Cooperative Extension Service, SWL Garden Conference & EXPO or the Burton Coliseum cannot be held responsible for the loss or damage to property of exhibitors from theft, wind, fire, and water or other causes.  If insurance of personal property is desired, the exhibitor must provide it. 

It is expressly understood and agreed, and the vendor/exhibitor agrees by accepting these rules, that he/she will make no claim of any kind against the LSU Agricultural Center, Louisiana Cooperative Extension Service, SWL Garden Conference & EXPO, the Burton Coliseum, or any of its members or its employees for any loss, damage, or destruction of goods, for any injury that may occur to him/himself or his/her employees within the exhibit area, or for any damage of any nature or character whatsoever.   


If you have specific questions concerning your exhibit or the location of your exhibit, call Robert Turley at 337-721-4080 ext. 6502.  
01/19/2017